Finance and Office Manager

Finance and Office Manager


We are looking for a self-motivated individual who will be conducting the following duties with some supervision and support from Director - EMEA. Depending upon experience, this role may also assist the Director, as a personal assistant.

The ideal candidate will most likely come from a position with experience working accounting software and day to day management of the office.

The candidate will have the credibility that comes from having “been there and done that”. Obviously this needs a strong relationship builder, one that can work at multi levels within organizations.

Key Tasks / success criteria:


Maintaining company accounting records and report to Head office on regular basis.

Assist in preparation of budgets and monthly reports.

Duties include:

invoicing clients

following up on expected receipts

dealing with invoice queries

scheduling accounts for payment

raising purchase orders for applicable vendors

matching up purchase orders to invoices and costing out on invoice

inputting invoices into finance system

issuing cheques and transferring funds

preparing daily cash position

dealing with creditor calls

preparing monthly reports

processing staff expense claims

preparing and processing journal entries

updating chart of accounts and project codes as and when required

responsible for overall office banking

Human Resources

Assist Director in Human Resources tasks.

Duties will involve:

salary payments, contract administration

maintaining company personnel records

perform needed reporting to authorities

induction of new employees

defining and implementing office policies and procedures

liaising with employment agencies for recruitment of personnel

assist in organizing staff functions and annual conferences


Organizing domestic and international travel. 

Duties include:

effecting corporate rates for accommodation

issuing travel advances

reviewing and processing travel expense reports

preparing expense claim payments

General Office Administration

To man the Reception area.  This includes answering the telephone and taking messages, ensuring that messages are distributed promptly, collating and distributing incoming faxes, welcoming visitors and ensuring the all office areas are kept clean and tidy at all times.

Other duties will include:

implementing office procedures and ensuing that documentation is up to date and

hat procedures are followed

ensuring that adequate stocks of essential office supplies and kitchen items are on hand

maintaining customer files and library

Professional qualifications:

The successful applicant will preferably have five years’ experience in a similar role. 

PC literacy in Microsoft Office products

Experience in MYOB or similar financial packages

Excellent verbal and written communication skill

Maintain adherence to professional style with consistent focus on achieving goals.

The ability to work with little supervision and in a sometimes-hectic environment

Personal characteristics:

Ability to complete multiple tasks within time requirements

Ability to work with minimal supervision or guidance

Ability to communicate clear and concisely (both written and verbal)

Willing to undertake travel from time to time.

Previous relevant experience in compiling bids and assisting in bid preparations

Language & IT:

Fluent in Danish and English.

Fully IT literate.

The company offers:

An exciting and challenging work environment with great colleagues

An attractive wage package corresponding to qualifications.

Employment- and salary conditions:

An attractive wage package corresponding to qualifications:

Fixed salary

Computer & phone

Healthcare insurance

5 weeks of vacation  5 days

In case you have any questions to the above job, please contact Anders Egelund by phone +45 28 26 10 00 or send an e-mail to