Finance and Office Manager
We are looking for a self-motivated individual who will be conducting the following duties with some supervision and support from Director - EMEA. Depending upon experience, this role may also assist the Director, as a personal assistant.
The ideal candidate will most likely come from a position with experience working accounting software and day to day management of the office.
The candidate will have the credibility that comes from having “been there and done that”. Obviously this needs a strong relationship builder, one that can work at multi levels within organizations.
Key Tasks / success criteria:
Maintaining company accounting records and report to Head office on regular basis.
Assist in preparation of budgets and monthly reports.
following up on expected receipts
dealing with invoice queries
scheduling accounts for payment
raising purchase orders for applicable vendors
matching up purchase orders to invoices and costing out on invoice
inputting invoices into finance system
issuing cheques and transferring funds
preparing daily cash position
dealing with creditor calls
preparing monthly reports
processing staff expense claims
preparing and processing journal entries
updating chart of accounts and project codes as and when required
responsible for overall office banking
Assist Director in Human Resources tasks.
Duties will involve:
salary payments, contract administration
maintaining company personnel records
perform needed reporting to authorities
induction of new employees
defining and implementing office policies and procedures
liaising with employment agencies for recruitment of personnel
assist in organizing staff functions and annual conferences
Organizing domestic and international travel.
effecting corporate rates for accommodation
issuing travel advances
reviewing and processing travel expense reports
preparing expense claim payments
General Office Administration
To man the Reception area. This includes answering the telephone and taking messages, ensuring that messages are distributed promptly, collating and distributing incoming faxes, welcoming visitors and ensuring the all office areas are kept clean and tidy at all times.
Other duties will include:
implementing office procedures and ensuing that documentation is up to date and
hat procedures are followed
ensuring that adequate stocks of essential office supplies and kitchen items are on hand
maintaining customer files and library
The successful applicant will preferably have five years’ experience in a similar role.
PC literacy in Microsoft Office products
Experience in MYOB or similar financial packages
Excellent verbal and written communication skill
Maintain adherence to professional style with consistent focus on achieving goals.
The ability to work with little supervision and in a sometimes-hectic environment
Ability to complete multiple tasks within time requirements
Ability to work with minimal supervision or guidance
Ability to communicate clear and concisely (both written and verbal)
Willing to undertake travel from time to time.
Previous relevant experience in compiling bids and assisting in bid preparations
Language & IT:
Fluent in Danish and English.
Fully IT literate.
The company offers:
An exciting and challenging work environment with great colleagues
An attractive wage package corresponding to qualifications.
Employment- and salary conditions:
An attractive wage package corresponding to qualifications:
Computer & phone
5 weeks of vacation 5 days
In case you have any questions to the above job, please contact Anders Egelund by phone +45 28 26 10 00 or send an e-mail to firstname.lastname@example.org